JOB DESCRIPTION

Employment status and working hours

Permanent, full time.

Full time hours at the University are 35 per week with the standard working pattern Monday to Friday from 09:00 to 17:00. 

Organisation structure

Commercial, Marketing, Communications and Brand.

Your line manager will be Hannah Peck, Senior Marketing Manager.

Place of work flexibility

Your time will be split between the Horizons, Reading office and your home*. The exact split of days/hours is negotiable but must include a minimum of two working days each week in Horizons only on the core days (Tuesday, Wednesday, Thursday). *Working from home is only possible if your environment is suitable.

High level summary of job role

As a Marketing Assistant, you will work to bring the University’s brand to life and contribute towards our student recruitment targets, supporting multiple areas within the team, such as events, campaigns, advertising, programme development and more. You will have the opportunity to be involved in many aspects of marketing, including event organisation, campaign planning, supporting advertising campaigns and market research. This role is ideal for someone eager to build a career in marketing and communications, as you will be given the opportunity stretch your skills, take initiative and gain hands-on experience across multiple areas of marketing.

Specific job role accountabilities and responsibilities

• Manage and update our University profile and course listings across key external platforms.
• Design and refresh PowerPoint presentations for marketing purposes.
• Support the planning and delivery of face-to-face networking events, exhibitions, and recruitment webinars.
• Provide project and campaign support to the Director of Marketing, Communications and Brand.
• Conduct competitor research to help guide the development of new programmes.
• Assist with recording and responding to registrations for events and webinars.
• Monitor, analyse, and report on the performance of advertising campaigns.
• Organise and update the Marketing SharePoint page, ensuring easy access to key resources and information.
• Support the publication of our weekly, internal staff Bulletin newsletter.
• Manage and monitor shared inboxes, implementing an efficient system to ensure all messages are directed to the appropriate person and responded to in a timely manner.
• Create reports, update trackers and calendars.
• Use our dedicated marketing automation tool to send out newsletters and email campaigns.
• Update company website and other digital assets when necessary.
• Process the department’s credit card reconciliation and raise department purchase orders.
• Support the Marketing Team in the delivery of day-to-day marketing activities.
• Carry out other duties as agreed with your line manager.

Other important features of the job role

Line management responsibilities: None.

Budget responsibility: None.

In this role you will liaise with the following: Finance, Business Development, Admissions, Academic Quality Unit and the Academic team.

PERSON SPECIFICATION

E = Essential person requirement; D = Desirable person requirement

How the person requirement will be assessed:

A = Application; I = Interview; T = Test or other assessment

Please be aware that as part of onboarding processes, we will seek original documentary evidence of the relevant academic and/or professional qualifications which you include within your job application. This is all part of our comprehensive pre-employment screening which also includes checking your identity, right to work, criminal record history (basic disclosure), and three years employment history.

Qualifications and training

Further education level qualifications or a proven track record in a similar role (E, A).

Marketing qualification (D, A)

Previous experience

Experience in a similar role within marketing (D, A, I).

Experience within the education sector, preferably higher or further education (D, A, I).

Working as part of a busy multi-discipline team which involves planning, prioritising and meeting deadlines across multiple projects/ campaigns (D, A, I)

Skills, knowledge, and aptitudes

Digital skills confidence: We use MS Office which includes Teams, Outlook, Word, Excel, and PowerPoint and several other systems/technology (E, I, T).

High level of accuracy and consistent attention to detail (E, A, I)

Strong verbal and written communication skills (E, A, I)

Ability to work with a variety of stakeholders (E, A, I)

Strong organisational skills (E, A, I)

Ability to work under pressure and use initiative (E, I)

Ability to measure and report on the effectiveness of activities and campaigns (E, A, I)

Knowledge and awareness of design and brand principles (D, A, I)

Understanding of search engine optimisation (SEO) (D, I)

Knowledge of website CMS systems (D, I)

Understanding of Google Analytics (D, I)

Other requirements or special requirements

Alignment to the University’s core values of Passion, Integrity, Excellence and Support; all employees are expected to demonstrate our values at work (E, I).

Commitment to delivering positive outcomes for our students; we want our students to be successful (E, I).

You must be prepared to undertake mandatory online training should you be appointed including Data Protection, Health and Safety, Safeguarding, Prevent, and EDI (E, I).

Ability to travel to external events as necessary (E, I)

PAY AND BENEFITS

Salary: Salary range £24,500 to £26,000 per annum.

Holiday: 26 days paid holiday (rising to 28 with service) plus paid bank/public holidays plus up to five paid closure days (typically between Christmas and New Year); all per holiday year Full Time Equivalent. Our holiday year runs from 1 August to 31 July. We also have a holiday buy and sell scheme in place. Sometimes the University does not need to close for five days per year and any balance (for example one day), can be used as a paid Wellbeing Day to take time out for your own physical or mental health.

Pension and life assurance: Pensions auto-enrolment to the People’s Pension which is a default salary sacrifice scheme. You may opt out of salary sacrifice but remain in the scheme, or you may choose to opt out altogether. We provide life assurance (death in service) cover as standard to all employees.

Family-friendly policies: Policies in place for all types of family-friendly statutory leave with enhanced pay available from day one of employment for some leave types. Access to Tax-Free Childcare (Government scheme).

Wellbeing: Full access to the Employee Assistance Programme as well as the Thrive Mental Wellbeing app. Several employees are trained Mental Health First Aiders and can support staff. We have a wellbeing policy and we focus on five pillars of wellbeing.

Sustainable travel: Cycle to Work and Electric Vehicle salary sacrifice schemes.

Parking: We have locked sheds for bicycles. For cars, for Horizons based roles, we may in the future be able to offer parking on site however you must not assume this will be possible. Every now and then we may have a spare parking space become available and you can ask to join the waiting list. The University is keen wherever possible, to encourage staff to commute as sustainably as possible.

Other health related benefits: Employer-funded Health Cash Plan (Simplyhealth) and voluntary dental insurance (Unum).

Other valuable benefits:

• Charity giving options available including one voluntary paid day, per annum.
• You will have access to Microsoft Office 365 applications for personal use.
• You will have access to range of lifestyle discounts and everyday savings.
• We offer learning platforms including LinkedIn learning.

On the Join the team page of our website, you will find the full list of employee benefits.

APPLICATIONS - THINGS TO CONSIDER

For an informal discussion about the role please contact Hannah Peck on 0118 467 7047 or email h.peck@ube.ac.uk. For any other enquiries please contact HR on 0118 467 2454 / 2433 or email recruitment@ube.ac.uk

Did one of our employees recommend you? If you apply on the recommendation of an existing employee, please make sure to mention their name within your application.

We're passionate about sustainability and we have a five-year strategic plan: We expect job seekers to be curious about who we are and what we do. We point you towards a couple of resources about who we are and sustainability.

Closing date and next steps

We will receive applications until the advert closes on Wednesday 30 July 2025 at 17:00. We will not consider late applications. Our ATS does not screen applications, we humans do. Applications may be reviewed prior to the closing date and occasionally, you may be invited to interview ahead of the closing date.

Interview details

Dates for interview will be advised to you later in the process. We'll ask you to tell us about any dates you cannot make, up to 4 weeks from the closing date; this helps us to plan interviews should you be shortlisted, prior to contacting you.

Interviews are normally carried out over Microsoft Teams or Zoom. Depending on the job role and place of work, your interview may be at our Reading or London office. Please be prepared for a two-stage interview process, held on different dates. As part of the interview process, you will likely meet a member of the Senior Leadership Team.

Note for internal candidates

If you are an existing employee, we request you inform your current line manager of your intention to apply for this role.